Clear Desk Policy

The Clear Desk Policy aims to reduce the risk of unauthorized access, data breaches, and information theft by ensuring that sensitive materials are not left unattended on desks or in visible areas.

Policy Guidelines:

• Work Area Clearance:
  • At the end of each workday, all papers, files, and removable storage devices must be cleared from desks and locked away securely.
  • During extended absences from the workspace, sensitive materials should be stored out of sight.
• Computer Security:
  • Computers must be locked (Ctrl+Alt+Delete or Windows+L) when unattended and shut down at the end of each day.
  • Passwords should never be written down or left visible near workstations.
• Sensitive Information:
  • Confidential documents should be removed from printers, fax machines, and copiers immediately upon completion.
  • Whiteboards containing sensitive information must be erased after use.
• Storage:
  • Provide adequate locked storage for securing documents and removable media when not in use.
• Waste Disposal:
  • Sensitive documents must be shredded or disposed of in designated secure bins.
• Regular Audits:
  • Periodic checks will be conducted to ensure compliance with this policy.
• Employee Training:
  • All staff will receive training on the importance and implementation of the Clear Desk Policy.

By adhering to this policy, you enhance your overall information security posture, protect sensitive data, and maintain a professional work environment.